xBit v4.1.11 Release Notes

November 12, 2026

🚀 New Features

Evidence ID

  • Choose the Evidence ID a request item gets when it's accepted into the workflow. In Admin > Form Builder, edit the Evidence ID field of Evidence Intake. Each option shows the ID it produces:

The three options under When a request is accepted into the workflow, each with the ID it produces

  1. Give it a new Evidence ID: the next number in the sequence (EV-0002). The request keeps its own ID.
  2. Keep the request's number: the Evidence ID template with the request's number (EV-0001).

  3. Keep the request ID exactly: the request ID unchanged (RS-0001). Offered when the Request Submission Template differs.

  4. Both "keep" options need Sequence Token > Scope set to Global and the field In Request Submission Form.

  5. Your current setting carries over, so accepted requests get the same IDs as before.
  6. See Form Builder.

Case Status

  • Delete a status entered by mistake from a case's Status History, with an optional reason recorded in the case audit log. Admins turn this on with Delete Case Status History Entries in Admin > About / Settings. It's off by default.

Status History entries, each with a delete icon

  1. The delete icon on each entry. See Change the case status.

  2. Completed Cases Shown as Open: if the 4.1.10 update left completed cases looking open, this page in the Issues menu fixes them. See Issues.

Reports

Two new settings in Admin > About / Settings > General:

Embedded PDF Quality in Reports with Standard and Full, and the Keep Traces of Successful Reports switch

  1. Embedded PDF Quality in Reports:
    • Standard (default) embeds uploaded PDFs as 150 dpi copies, as today.
    • Full keeps the quality they were uploaded with, so charts and screenshots stay sharp, but reports get much larger.
  2. Keep Traces of Successful Reports: off, only failed reports keep their trace.

When a case report or Report Builder report fails, the error offers Download the report trace to send to support. Admins can download the last 24 hours of traces from Admin > Report Traces:

Report Traces page with one trace and its Outcome and Download link

  1. Outcome: Success, Failed or Did not finish.
  2. Download: the trace to attach to your support ticket.

Active Directory / LDAP

  • Choose which directory attributes fill a user's first and last name with First name attribute and Last name attribute. Left empty, names are filled as before.

Asset Manager & Device Lookup

  • Asset Manager can be linked to directly: the address bar follows the window, holder, grant or asset on screen, so you can copy and share it.
  • Device Lookup links work again, opening a given device, manufacturer, extraction method, tool or pinout.

Labels

  • New installations start with a case label and an evidence label, each showing the ID and its barcode.

Speed

  • Pages, tables, charts and reports opened at the same time no longer wait for each other. A slow report in one tab no longer holds up your other tabs.
  • Cases with many evidence items open faster.
  • Case and evidence pages no longer prepare labels on every visit. The Label Contents Cut Off check now happens when you print, with Reconfigure, Preview Label or Print anyway.

🐛 Bug Fixes

Evidence ID

  • Editing an item on a request no longer gives it a new Evidence ID or uses up a number from the sequence.
  • Saving with Reset Sequence on and the default Sequence Start no longer fails. Sequence Start now shows the next number to be issued.
  • Case Manager search ignores letter case: carr finds CARR, DAVID.
  • Global search for a hyphenated term, such as 2026-0012345, returns only attachments containing that exact term. A term in double quotes is searched as a phrase.
  • Case table view search finds a case by any of its evidence numbers, names, barcodes or text values, however many it has.

Case Status

  • Completed cases no longer show as Overdue or open when the Completed status they were closed with has been deactivated. Deactivating or reactivating a status type no longer changes past completed dates.

List Manager

  • Renaming a list entry now updates the cases, evidence and requests that use it, and global search finds the new name.
  • Renamed built-in entries, such as a forensic software, priority or legal order type, show the new name everywhere.
  • Changing the system language also translates built-in entries already saved on records.

Evidence

  • Changing an evidence item's work type no longer gets stuck on required fields archived in the new work type.
  • Deleting the most recent Chain of Custody entry updates the evidence's location straight away.
  • A date typed into a form on a slow connection is no longer refused as invalid on save.

Reports

  • A PDF embedded in a Report Builder report no longer has a large PDF icon printed in front of it.

Stats

  • Stats Explorer applies a custom date range again, in the installation's date format or as year-month-day.
  • The Stats Explorer report header no longer shows a custom date range one day early in timezones behind UTC.

USSS

  • The USSS Stats report uploads to the USSS Forensic Partner Reporting portal again, instead of asking for template version 1.1.0.

API

  • Updating a Case ID through the API changes the Case ID users see, as an edit in xBit does. It's refused while Edit Case ID is off.
  • Priority, deadline, agency, case type and reference exhibit sent through the API are checked, saved and audited as on screen.

General

  • Buttons on pages such as External Users, Lab Submission, Report Builder and List Manager respond to a click made right after the page loads.
  • An address that doesn't exist shows a 404 page, with the navigation when logged in or a link to the login page when not.
  • Device Lookup's Only Devices With Attachments and Only Common Manufacturers filters refresh the list again.

🌈 UI Changes

Evidence Manager

  • The Evidence Type filter lists disabled types after active ones, marked (Disabled), and leaves out disabled types with no evidence.

Expenses

  • The New Expense form no longer scrolls sideways.

Form Builder

  • Hovering a sub-field in a field group's edit panel shows the drag handle again.

Asset Manager

  • The asset holders, government grants, new asset holder and new grant windows are now standard dialogs, closed with ×, Esc or a click outside.

General

  • A sharper loading animation: the animated xBit cube, without the white box.