Evidence Reviews
The xBit team has introduced a robust system of reviewing individual pieces of evidence.
This multi-tiered system allows the user to have complete control over their review process. It is easy to see what the status of the requested reviews of all evidence items are. It is interactive with ability to comment on a review, receive feedback, and get notifications when progress has been made.
This system enables your organization to fulfill any review requirements you may have.
Admins can enable evidence level reviews in About / Settings in the Evidence Reviews tab. They are not enabled by default.
There are 2 levels of reviews:
Level 1 - lets all active users of xBit review evidence.
Level 2 - lets only admins review evidence.
You can name them however you like according to your agency's nomenclature. For example you can call level 1 reviews "Technical Reviews" or level 2 reviews "Supervisor Reviews". By default, the names are Level 1 and Level 2.
You can select who the Default Reviewers for a case are. Any new evidence items will have these users selected as a Requested Reviewer and will request a review from them when the evidence item is Ready for Review.
You can customize the evidence review forms just like any other form using the Form Builder. You can add any field you require as part of the review process, including requesting a signature.
On the View Evidence page, on the right, you will see a new section to start the review process, request reviews, add a new review.
Assign reviewers, declare when a piece evidence is ready for review, approve, comment, or request changes, and send notifications.
You have the option to Approve, Comment, or Request Changes during a review. These dropdown options are customizable in the Form Builder.
You are able to request changes
On the Review Timeline you are able to see previous reviews and comments.
You can comment on a previous users' review.
All this so you can have a transparency in how you manage your evidence.
You are able to see at a glance the status of the reviews you requested of your examiners.
We have also provided a new evidence view titled "Review Manager" that gives you other ways to see how reviews are going.
The xBit team added tons of widgets that you are free to use however you like. These widgets allow you to:
- Mark an item as Ready to Start Review.
- Note that you have Started a Review.
- See the status of requested reviews.
- Request reviewers.
- Perform a Level 1 or Level 2 review. Reviews where you are requested are colored in green.
- View the Review Timeline
We added multiple bulk actions to make performing repetitive tasks easier including:
- marking Ready for Review
- beginning your review
- request Level 1 Reviewers
- request Level 2 Reviewers
- performing a Level 1 review
- performing a Level 2 review